Secure password management for companies – Vaultwarden password manager

Implementation of the password manager Vaultwarden for companies - with 2-factor authentication, encrypted data transfer (HTTPS), user-friendly web interface and seamless browser integration for automatic login data filling.

Customer

Customer benefits

Technology stack

"Thanks to the new data platform, we can automate our controlling and have access to up-to-date, reliable figures at all times. Transparency has improved enormously - and with it our decision-making quality."

Challenges of the customer

Our customer faced a challenge that many companies are familiar with: To establish a secure, user-friendly and cost-effective access management system.

The existing password manager offered hardly any password security guidelines, role assignments or integrated 2-factor authentication, which meant that sensitive company data was not optimally protected. There was also a lack of cross-device access, which meant that saving, retrieving and sharing passwords had to be done laboriously via workarounds and distributed systems, making secure management difficult. The connection to the user administration was static and the administration of position and employee changes was time-consuming.

Another obstacle: the license model was user-based and associated with monthly fees. For a growing company, this meant increasing, unnecessary fixed costs.

The objective was therefore clear: a secure password manager that is user-friendly, cost-effective and flexible – without dependence on an expensive subscription model, but with all the functions for modern working life.

Our approach

To significantly increase security and productivity in password management, jovoco implemented the open source password manager Vaultwarden in an Azure container environment – customized to the customer’s requirements.

Analysis & planning

The first step was to record requirements, analyze objectives and compare different software solutions. A feasibility study, tests and a profitability assessment were then carried out. In addition, the infrastructural foundations were created and the relevant processes - such as for onboarding, offboarding and software maintenance - were defined. The first improvements to related security problems were already implemented at this point.
1

Installation of Vaultwarden

Vaultwarden was set up as a container on premises to create a stable and scalable platform for password management.
2

Network and fileshare setup

The network was configured for secure internal and external access, including HTTPS encryption. In addition, a file share was set up for backups and configuration data.
3

Directory Connector integration

By connecting to Active Directory (AD) via Bitwarden Directory Connector, user accounts and authorizations can be centrally managed and automatically synchronized. This allowed support to continue working via the existing AD administration.
4

Secure password import

All existing passwords from the previous system were exported in encrypted form, checked and imported into Vaultwarden without loss. Users were trained and supported in migrating their stored passwords from various password storage systems.
5

Training, support & maintenance

The new functions - including the web interface, browser integration and 2-factor authentication - were presented in an introduction to ensure fast and secure everyday use.
6

Results for the customer

Cost savings through elimination of user licenses
> 0 .000 €
Ensured that all intended users have set up the system including 2FA
0 Users

Further results:

Passwortmanager Vaultwarden für Unternehmen

Vaultwarden now provides the company with automated reports that make critical risks such as exposed, reused or weak passwords, insecure websites and inactive two-factor logins visible. This allows potential security gaps to be identified at an early stage and systematically rectified.

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