From Excel to centralized project management – how jovoco introduces a modern PPM system

Fragmented tools and confusing lists are a thing of the past: With the support of jovoco GmbH, a central project management system was introduced that creates transparency, efficiency and uniform standards.

Customer

Customer benefits

Technology stack

"The introduction of the central project management system has significantly simplified our work. Processes are now standardized and we have a clear overview at all times."

IT management

Challenges of the customer

The company had numerous parallel tools and Excel lists for project planning and task management. This fragmentation led to inefficient processes, duplicate data collection and a lack of transparency. In addition, incomplete or inconsistent information made it difficult to make project decisions. The aim was to establish a uniform project portfolio management system that standardized processes, clearly mapped responsibilities and provided a reliable basis for management decisions. A particular challenge was to reconcile technical requirements with acceptance and user-friendliness.

Our approach

A clear project plan was implemented, ranging from analysis to sustainable operation – with a focus on standardization, integration and user acceptance.

Requirements analysis & target definition

The initial situation was recorded, requirements were collected and a clear target image was defined together with the stakeholders.

System selection & architectural design

Based on the requirements, Microsoft Project for the Web with Power Platform was selected as a future-proof solution and the system architecture was defined.

Technical implementation

The PPM system was configured, Dataverse structures were set up and automation was implemented with Power Automate. Power BI reporting was also created.

Training & change management

Key users received targeted training. A change program accompanied the introduction to ensure acceptance and use.

5. go-live & sustainable operation

After a pilot phase, the system was gradually rolled out and put into operation. A support concept ensures long-term use.

Results for the customer

Less time spent on project planning and reporting

0 %

Coverage of all projects in the central system

0 %

Further results:

Do you have a specific project in mind?

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